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Application procedure

You would like to move into HaDiKo? Therefore you have to contact the Belegungsauschuss (allocation board).

How do I apply?

You can apply for a long-term accomodation (at least 6 months of lease), a short-term accomodation (1 month of lease) or an exchange student accomodation (stay: 6 months, extendable).

Long-term accomodation

Important Notice: We currently also consider applications that reach us until the 15th of the month before the desired move-in month. So feel free to send us your application after the actual application deadline mentioned below.

(e.g. move-in 1st April, deadline 15th March)

Please be aware that you can only rent your accomodation from the beginning of the month, this means the deadline for applications is the 15th two months before the start of  your designated move-in month
(e.g. move-in 1st April, deadline 15th February).

Your application should contain the following:

  • a duly completed application form, which you can find here
  • your designated move-in month so you can be invited to the respective admissions interview.
  • a casual, not too short(!) letter of application for us to get a first impression of your personallity
  • a tabular curriculum vitae
  • a current picture
  • your matriculation certificate or approval document to one of the Karlsruhe's colleges

Please send your complete application via e-mail (attachments should be in PDF-Format) to:

Applications send by letter post will not be accepted any more for accomodation. We appreciate your understanding in this matter.

After your application

Important Notice: Because of the current situation we cannot say for sure whether interviews will take place. We may hold these online or your application will be assessed solely on the basis of your application letter. So you are welcome to be especially creative there. No matter if you have many photos, anecdotes from your life or what you always wanted to share with others: Everything is allowed that gives us a good insight into you.

After your application, you may be invited to an interview. The interviews take place in groups. In these interviews, we want to get to know you and introduce you to HaDiKo. Usually, these interviews happen to be quite amusing, so you don't have to be afraid.

The date of the admittance interview is fixed. You are not the only applicant who gets invited. The next admittance interview is in the next month.

How do I get to know my room number?

If you have been accepted and returned the admission form in time, you will receive your room number from us by e-mail in the week before you move in.

There are also lists in every house where you can find out your room number yourself.

Exchange Student Accomodation

Rooms will be allocated for 6 months on March / April 1st and September / October 1st. The rooms are at HaDiKo, the Insterburg and HFK.

Your application must have reached us no later than the first of the month four months before the your preferred move-in date (Example: desired move-in date March 1st, application deadline November 1st).

Your application should contain the following:

  • Duly completed application form, which you can find here
  • Move-in date (March 1st or September 1st)
  • Application letter (one or two A4 pages)
  • Photo of yourself
  • Tabular curriculum vitae
  • Certification of the exchange program with a university of Karlsruhe

Normally, you can only move in in March or September. In exceptional cases, when another inhabitant might want to move out a munch earlier for example, it is possible that you move in a month earlier. If March or September doesn’t work for you, just ask, and we will see what we can do.

The application letter shouldn’t be to brief. Try to show us what kind of person you are. We value community very highly at our dorms and you should convince us that you do so too and would fit in well.

Send the completed application by email (attachments in PDF format, please) to

We cannot accept applications that have not been sent to us by email.

A room may be extended by 6 months on request. The request for extension must be available before the application deadline for the next move-in date.

To apply for an extension, send an email with the reason for your extension to

After applying

  • You will receive an acceptance or rejection from us one week after the application deadline
  • You then have 14 days to transfer the deposit
  • Within the next 7 days you will already receive a preliminary contract as proof of your residence in Karlsruhe
  • A few weeks before you move in, we will tell you which of the three dorms you have been allocated in and what your room number is.

If you have any further questions or anything is unclear, please send an email to

Short-term accomodation

The short term rooms in HaDiKo are being allocated each month for a period of one month (starting on 1st). Please note that there are no short-term accomodations to be leased in October and November. To apply for a short-term accomodation you have to send an e-mail to fv(at) with the following information:

  • full first name and family name
  • sex (male/female)
  • nationality
  • birth date
  • current emailadress
  • your current certificate of matriculation (PDF)
  • Month of your move-in
  • any room wishes (if there are)

After your application, you'll be set on a waiting list, because we allocate the rooms according „First come, first serve“. If you apply early, your have better chances to get a room.

The contract can not be renewed for another month and after a month you have to move-out.

Responsible for short-term accomodations is the current Chairman for short-term accomodation (see Contact for contact information).


The BA is not responsible for subleases. You'll find information on how to request a sublease in our FAQ section


If you have a question, we ask you to first look over our FAQ to see whether it's already been answered.

Please write to the BA for all further questions you have. Usually, we respond to your emails within a few hours (be patient if it takes longer. :-) ). If you want to come to us in person, this table should tell you where and when and who to visit.

Long-term room application

  • Responsible for applications for long-term rooms.
  • Office hours: see infos
  • E-Mail:

Long-term room administration

  • Responsible for prolongation of lists, cancellations, floor requests, request for relocation
  • Office hours: see infos
  • E-Mail:

Management of rooms for exchange students

Short-term rooms

  • Responsible for rooms for up to six months
  • Office hours: see infos
  • e-Mail:

Other requests

  • For other requests please contact the allocation board.
  • E-Mail: